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Speaking of multiple posting...

Multiple posting is a feature that allows several documents and/or folders to be posted with a single action. Performed via drag-and-drop or with a ZIP file containing the folders or documents to be published.

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Dica
titleTip!

For large volumes of documents, we recommend the use of Document taxonomy, which can help organize and sort files properly. Refer to the Document taxonomy page for more details.



Multiple publication without a description file

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01. Go to the location where the folder will be created.

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The compressed file must contain fewer than 600 files or the documents will not be uploaded. It must also comply with the size limit set in the “Maximum web upload size” field of the Platform ❙ Parameters resource in the Control Panel.

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Most of the information requested in this tab is common in all documents, so it can be checked in the Platform ❙ Document properties documentation.

10. Click on Next.

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For more information about the procedure, see Platform ❙ Define security criteria for folder or for document. 

12. Click on Save.

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After saving, the directory structure will be published on the platform.


Multiple publication with a description file

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To perform this action, a description file must be created with DAT extension. Refer to Create description file to learn more about how to create description files.

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The compressed file must contain fewer than 600 files or the documents will not be uploaded. It must also comply with the size limit set in the “Maximum web upload size” field of the Platform ❙ Parameters resource in the Control Panel.

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If a description file is used, only the information not defined in the file can be configured. Such information will be valid for all documents to be published. Refer to the documentation Platform ❙ Document properties for field details.

13. Click on Next.

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For more information about the procedure, see Platform ❙ Define security criteria for folder or for document. 

15. Click on Save.

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After saving, the directory structure will be published on the platform.


Create description file

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The description file is used when multiple documents are being posted, and each file has specific properties. This file must be created in a text editor of your choice and saved using the DAT extension (for example, description.dat).  See image

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Please note: 

  • The first value must always be the file name. If it is inside a folder, the directory path must be entered using “\”.
  • All columns must have tab spacing. If the user tries to separate the columns with the spacebar, the system will only consider the value in the same column.
  • Only the ‘name’ and ‘date’ fields are mandatory.
  • Each spacing (Tab) can be a new column of these types: description, keywords, additional comments, version/review description, version/review, expiration date, author, controlled copy property. Except for the first value (file name), there is no required order for the remaining columns, because they may be related on the screen as shown in the item Multiple posting with a description file.
  • The description file must not contain accents and/or special characters, as discussed in this FAQ.
  • There is no limitation on the number of characters for the name and description of new documents included via multiple posts using a description file.

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