Fixed Assets
Assets are rights destined for the maintenance of the company's activities, or rights performed with this purpose, including rights of industrial or business property.
That is, machines, equipment, furniture, patents, formulas, business points etc.
Law No. 6404, of 12/15/76, according to its article 179, section IV, establishes how accounts in Fixed Assets must be classified, and assets registration has the purpose to storage data regarding the company's assets.
Inclusion of assets with negative value
The inclusion of assets with negative values may be done for the types of assets (N3_TIPO) duly defined in parameter admin-IN-316fd0ae-5f3c-4db9-ac26-cbdf4ff8a7d1-1507579308097-9770abce-894d-4724-bf10-daa13addc031 or in classifications (N1_PATRIM) defined in parameter admin-IN-316fd0ae-5f3c-4db9-ac26-cbdf4ff8a7d1-1507579308097-9770abce-894d-4724-bf10-daa13addc031.
In addition to the types of assets (N3_TIPO), a certain classification of an asset may also have a negative value, even if it not configured for this.
Example:
Type 01 (Acquisition) may be negative when its classification (N1_PATRIM) is in parameter admin-IN-316fd0ae-5f3c-4db9-ac26-cbdf4ff8a7d1-1507579308097-9770abce-894d-4724-bf10-daa13addc031.
Currency Rates
The original amount of the asset must be informed according to the invoice or the original fiscal document on the date of the acquisition and may be informed in five currencies.
In order to present the account statements in foreign currency or in a monetary unit different than the legal tender complying with the legal requirements, it will be mandatory to maintain the registration of currency rates updated.
With this purpose, before registering an asset, check if all the (currency) rates of the day of registration are correct.
Beginning of Depreciation
The configuration on the date of commencement of the depreciation is made in the parameter confluencepage-ab1088ad-456b-4328-807a-a79539213ba0 and the system offers three distinct forms of calculation:
| • | If 0 is entered, then for starting the calculation of depreciation, proportional days will be used between the field Start Date of Depreciation and the system date (dDataBase). |
| • | If 1 is entered, then for starting the calculation of depreciation, the complete month (30 days) is used, considering the month of the field Start Date of Depreciation (N3_DINDEPR); |
| • | If 2 is informed, to start the calculation of the depreciation, the first day of the month subsequent to the date of acquisition of the asset shall be used. |
If this parameter is filed with option 2, and considering that the inclusion is made in the same month as the last calculation of depreciation or on a subsequent date, the system automatically brings the content of the Start Date of Depreciation field (SN3 - N3_DINDEPR) as the first day of the month subsequent to the acquisition of the asset.
Also check the contents of the parameter confluencepage-344cc5a5-39e4-49f0-9f88-ec2b4e4b1e0d. While registering an asset, the system does not allow addition of an asset with date earlier than the parameter cited.
ec1adf0a-f22c-446e-8129-9bf9658eeda0 Important: There are situations in which the company acquires an asset and does not use it immediately. The start date of depreciation must correspond to the date when the asset began to be used.
| • | More than one depreciation method of type 10 - Tax/Management Depreciation can be registered, differentiating them only by balance type. For that, register an confluencepage-66d908a6-51a7-4fea-bd8c-7f4484315c30 and enter the confluencepage-9c11c171-5eec-4a77-91a7-77c6c3914047. |
| • | In depreciation criteria: 03-Full Fiscal Year and 04-Next Quarter can be controlled defining them by start/end month when the asset is depreciated. |
| • | The concept of Depreciation Calendar is used to integrate in the register, defined by start/end month related to the chosen criterion. The asset must accrue depreciation in compliance with the start date of the calendar until the last day of the acquisition previous month. |
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| • | The depreciation accrue can vary according to the method of depreciation selected. The methods are: |
| • | Linear Method: Data from Original Value and Depreciation Annual Rate are used; |
| • | Linear Method with maximum value of depreciation: Original Value, Depreciation Annual Rate, Depreciation Maximum Value; |
| • | Balance Reduction Method: Original Value, Salvage Period and Depreciation Period; |
| • | Produced Units and Worked Hours Method: Original Value, production per period and estimate production; |
| • | Digits Sum Method: Original Value and Depreciation Period; |
| • | Linear Depletion and Residue Value Method: Accrued Prodution and estimate production. |
If there is accrued depreciation value and apportionment for item of form that accrues value, the system generated the depreciation transactions. |
Copy of property forms
A property form may be copied considering the accrued amounts of the original file that will be transported to a new property form or not.
Procedures
Registering Assets:
| 1. | In the Assets Register maintenance window, press [F12] to configure the parameters. |
Parameters screen is displayed.
Notice the question Copy amounts? which will be used to copy the property forms, being included in this option:
| 2. | Fill out the data according to the field's help instructions and confirm. |
The system displays the window Update of Fixed Assets - Add, divided into the flowing areas:
This area is subdivided into the following folders:
In this folder, the asset's registration data are entered, such as: asset's code, item, date of acquisition, synthetic description, quantity, plaque number, group, policy number, insurance company, insurance expiry, classification (fixed asset, net equity, amortization, share capital and equity (loss)), CIAP code (ICMS Permanent Asset control), among others.
| • | Photo Folder - allows linking a photo of the asset. |
The file with the image must have earlier been placed in the Images Repository, by the Configurator module to enable it to be linked.
| • | Health Folder - Fill out data according to field help instructions. |
...
| • | Real Estate Folder - Fill out data according to field help instructions. |
In this folder, the asset's accounting data are entered, such as: asset type, ledger account, cost center of the asset, depreciation expense account, cost center of the depreciation expense, accumulated depreciation account, depreciation correction account, indexation account, date of depreciation, original value of the asset in currencies 1...5, annual depreciation rate of the asset in currencies 1...5, etc.
| 4. | Fill out the data according to the field's help instructions. |
| 5. | Check the data and confirm addition. |
When the addition of asset is confirmed, the extended description of the asset is required. If required, enter it and confirm.
ec1adf0a-f22c-446e-8129-9bf9658eeda0Note: After registering an asset, the fields defining as mandatory, in routine Config. Group, must be filled out, otherwise, the System does not allows inclusion of this asset. |
Inclusion of fixed asset forms
| 1. | In Fixed Assets (SIGAATF), access Assets and select Add. |
| 2. | Add an asset with the following features: |
| • | Property Classification = Provision Quotation; |
| • | AVP start date filled out (AVP folder); |
| • | Estimated date filled out (AVP folder); |
| • | AVP index filled out (AVP folder); |
| • | AVP Type = Installment (AVP folder); |
| • | Information on values for asset management control (type 10); |
| • | Information on value of accumulated depreciation higher than zero. |
| 3. | Check data and confirm them. |
| 4. | After confirmation, check if the asset form was generated with property classification of Provision Quotation at the entered asset value without generating Type 14 (AVP). |
| 5. | Asset forms were generated with property classification of expense Provision at the value of accumulated depreciation entered. This asset has the following features: |
| o | Property classification equal to V - Expense Provision. |
| o | Annual depreciation rate zeroed because the depreciation is always controlled in the asset classified as Provision Quotation. |
| o | AVP information (type 14) in its information on balances and values (SN3). |
Change in fixed asset forms
| 1. | In Fixed Assets (SIGAATF), access Assets and select an asset whose classification is equal to Expense Provision. |
| 3. | A message is displayed indicating that you cannot directly change the fixed asset form classified as Expense Provision. |
Deletion of fixed asset forms
| 1. | In Fixed Assets (SIGAATF), access Assets and select an asset whose classification is equal to Expense Provision. |
| 3. | A message is displayed indicating that you cannot directly delete the fixed asset form classified as Expense Provision. |
Copy of fixed asset forms
| 1. | In Fixed Assets (SIGAATF), access Assets and select an asset whose classification is equal to Expense Provision. |
| 3. | A message is displayed indicating that you cannot directly copy the fixed asset form classified as Expense Provision. |
Lock of fixed asset forms
| 1. | In Fixed Assets (SIGAATF), access Assets and select an asset whose classification is equal to Expense Provision. |
| 3. | A message is displayed indicating that you cannot lock the fixed asset form classified as Expense Provision. |
Conversion of form depreciation method
| 1. | In Fixed Assets (SIGAATF), access Assets and select an asset whose classification is equal to Expense Provision. |
| 3. | In the submenu, select Convert Method. |
| 4. | A message is displayed indicating that you cannot convert the depreciation method directly of a fixed asset form classified as Expense Provision |
Related Features
Associates people in charge of the assets. The people in charge are entered in the People Register.
Generates several copies of an asset by altering the item and code of the plate.
ec1adf0a-f22c-446e-8129-9bf9658eeda0Tip:
| • | Many companies have accrued amounts only in hard currency. Thus use the legal tender rate on the last day of the month immediately before the implementation for conversion to local currency. |
| • | Numbering of assets generated by integrating with Inventories/Costs or Purchases (Inflow Document routine) modules is done through the parameter confluencepage-14dfd939-f184-47db-a5ba-50f15d66293a and is not linked to the inflow document number. |
|
Allows blocking or unblocking assets per group.
See Also
| • | admin-IN-316fd0ae-5f3c-4db9-ac26-cbdf4ff8a7d1-1507579308097-5e3c3c67-2a95-4d57-b815-d91eb585c79b |
| • | admin-IN-316fd0ae-5f3c-4db9-ac26-cbdf4ff8a7d1-1507579308097-4f28cc65-46f4-4238-a525-18456a4b0828 |
| • | confluencepage-ee751d15-fe02-4ba9-a1ba-bf7634267794 |
| • | confluencepage-66d908a6-51a7-4fea-bd8c-7f4484315c30 |
| • | admin-IN-316fd0ae-5f3c-4db9-ac26-cbdf4ff8a7d1-1507579308097-79c8ad78-8d61-4f60-b982-a4898e3eaec7 |
