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ATFA155 - Asset Extension Routine

CONTENT

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Índice

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excludeCONTENT

01. OVERVIEW

The Asset Extension routine (ATFA155) makes it possible to increase the asset's useful life, value, or both. Thus, the table of asset Balances and Accounting Data is normalized by creating the type of Asset 11 - Extension.
IMPORTANT!


Card documentos
InformacaoThis routine will be added to Brazil's menu in release 12.1.27.
TituloIMPORTANT!

a. Legal Concept

The Revenue tax law explains that expenses with repair, conservation, or replacement of parts and pieces of the fixed assets of the legal entity which result in an increase in the useful life of the asset must be activated to serve as a basis for future depreciationsdepreciation, as long as this increase in useful life is greater than one year.

Extensions and renovations of assets already capitalized can be added to them and have the monthly depreciation value increased and the term maintained, or they can be considered separate items and have their own depreciation, thus lengthening the life of the asset. This choice can be made according to the company's economic interest, that is, its need to generate expenses.

b. General Concept in the routine

This routine enables you to increase the asset value, changing its useful life or not. Thus, the table of asset Balances and Accounting Data is normalized by creating the type of Asset 11 - Extension.

In the Extension concept, you can change values and extend the lifetime in by at least one year, being which can be entered as an expense and fully amortized in the current fiscal year.

In the Incorporation concept, assets are added to the existing structure with the same characteristics, but with a new sequential item code in the same base code.

c. Standard Entries Used

This routine contains the following standard entries; it is necessary to have registered an Asset and the respective Standard Entries:

Standard Entry

Description

821

Asset Value Extension

822

Asset Value Extension Reversal

801

Inclusion of asset form type 01 

805

Reversal of asset form type 01



Informações
titleNote!!
In case of using the standard entry 805 - Reversal of Asset form type 01, it must be reversed by deleting the form in the Asset Registration routine (ATFA012)


02. Scenarios

In the extension routine, we have the following options:


Action

Useful life: This determines that the only action taken by the system is to increase the useful life of item type 01. For this case, the values selected in the Method and Useful Life Type fields are discarded.

Value: This determines whether actions taken by the system are for Extension or Incorporation. For this case, you must enter, in Asset Data, option Incorporation, the value in currency 1 (Orig Val C1).

Both: Both actions are taken by the system.


Method

Same asset (Type 11): Extension as an item of existing asset form. An item of type 11 – Extension is created.

New Asset (Incorporation): Adds a new asset form type 01 with the same base code and sequential item. It is associated through the fields N1_BASESUP and N1_ITEMSUP, indicating all assets that are in the same structure.

Same asset (Type 01): Value assigned to the method field automatically and used only when the Action field receives the value 1= Useful Life. In this case, the field will be disabled for editing.


Lifetime Type

Associated: The annual depreciation rate of item type 01 is used as a basis. With the depreciation calculation transactions, annual depreciation rates are generated, in which the useful life of the asset ends together with item type 01. This option calculates the depreciation rate of the new item 11 or the new capitalization based on the useful life of the original asset.

Proprietary: When you choose this option, you must enter, in Asset Data the option Incorporation, the annual depreciation rate must be in currency 1, and the calculation currency of the asset. This rate is used for the new item or incorporation.


Aviso
titleIMPORTANT
When you select the Proprietary Useful Life option, the depreciation rate of the asset will not be calculated based

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on type 01 of the positioned asset as it is done when it is associated, so it will have a useful life with its own rate entered in the lower grid, unlike the type 01 or other Extensions with associated rates.


Lifetime Lifetime

This field is only considered if the Action field is filled out with the value of Useful life or Both. The value to be entered in this field must be at least one period (12 months or 1 year according to the MV_CALCDEP parameter) more than the value of the Current Useful Life (Display Only field).


Informações
titleExample of Useful

...

Life

Example

Current useful life 120 months

Value to be entered in Useful life 132 months

Current useful life 10 Years

Value to be entered in Useful life 11 Years

Months already depreciated 2 months


Note: The useful life filled in the appropriate field must be more than one year or 12 months added to the current useful life.


Value

Period

Month Dep

Accrued Dep.

No. Dep. Months

Status

Am Rate %

Annual Rate aa %

Type of Asset

BRL 100,000.00

120

BRL 833.33

BRL 1,666.67

2

Actual

0.8333

10.0000

...

 


BRL 98,333.33

130

BRL 756.41

BRL 1,512.82

2

New Rate

0.7692

9.2308

Tp 01

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...

 

...

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BRL 20,000.00

130

BRL 153.85

...


2

New Rate

0.7692

9.2308

Tp 11



Dep. Periods

Dep. Original Normal / Original Term

Depreciation in Reais

Value Extension

1

BRL 833.33

833.33

-

2

BRL 833.33

833.33

-

3

BRL 833.33

756.41

153.85

4

BRL 833.33

756.41

153.85

5

BRL 833.33

756.41

153.85

6

BRL 833.33

756.41

153.85

7

BRL 833.33

756.41

153.85

8

BRL 833.33

756.41

153.85

9

BRL 833.33

756.41

153.85

120

BRL 833.73

756.41

153.85

121

BRL 100,000.00

756.41

153.85

122

...

 


756.41

153.85

123

...


756.41

153.85

124

...


756.41

153.85

125

...


756.41

153.85

126

...


756.41

153.85

127

...

 


756.41

153.85

128

...

 


756.41

153.85

129

...

 


756.41

153.85

130

...


756.41

153.85

131

...

 


756.41

153.85

132

...


756.45

153.85

...

 

...



100,000.00

20,000.00



Informações
titleProcedures

Making an extension:

  1. In Extension, the registered assets are displayed.
  2. Select the asset to extend.
  3. Click Extension.
  4. A screen is displayed to configure the extension.
  5. The items in Asset Data, in the Original option, are read-only.
  6. Complete the fields as you wish.
  7. Check and Confirm the data.
  8. Actions are taken according to the settings, and accounting entries are made.
    • The accounting entry to add a new item of type 11 - Extension in the Asset Form is 821 - Asset Value Extension.
    • The accounting entry for incorporation of type 01 - Extension in the Asset Form is 801 - Inclusion of Asset Form Type 01.
  9. The system returns to the browser with the registered assets.


Incorporation:

Aviso
titleIMPORTANT

In the selection of the Action field, if filled with Value or Both and set the New Asset option (Incorporation), the accounting data, the value, and the depreciation rate must be informed in the lower grid.

If the depreciation calendar defined for type 01 is concerning the whole fiscal year, depreciation transactions of previous periods for the new type 11 are only generated when the depreciation after extension is calculated.

This rule is also valid when some new incorporation is generated.


To perform a reversal:

  1. In Extension, the registered assets are displayed.
  2. Select the asset to revert.
  3. Click Other Actions → Revert.A screen is displayed to configure the reversal.The items in Asset Data, in the Original option are read-only.
  4. Check if it is the corresponding extension and Confirm.
  5. Actions are taken according to the settings, and accounting entries are made.
    • The accounting entry to revert an item of type 11 - Extension in the Asset Form is 822 - Asset Value Increase Reversal.
    • Deletion of row type 11 in the asset form.
  6. The system returns to the main browser after reverting the extension.


Aviso
titleIMPORTANT

The extension Reversal option is only available when the extension was generated in the same asset form.

The extension can only be reversed in the month right after the last calculation of depreciation. Just a single extension is reversed at a time, always considering the last one.

Extensions with transactions cannot be reverted. To do this, the reversal of all the transactions of the extension in question must be carried out.

For the increase in useful life, where the depreciation rate of the asset is changed in type 01 (tax), there is no reversal. To do this, the user must access the asset registration routine (atfa012), click the asset that suffered the rate change, click on change and do it manually.

For incorporations that generates a new asset form, this operation can only be canceled by deleting the new form (atfa012).



03. Related Information


Tables:

  • SN1 – Fixed Asset File;
  • SN3 – Balances and Values File
  • SN4 – Fixed Asset Transactions  


Routines Involved:

Routines 

Description

ATFA012

Asset

Register

Registration

ATFA155

Asset Extension

 04. OTHER REFERENCE DOCUMENTS 

Information on the Depreciation Calculation
About the Asset Extension routine
Calculation used in the Depreciation Rate

04. MENTAL MAP

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