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Speaking
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of multiple posting...
Multiple posting is a feature that allows several documents and/or folders to be posted with a single action. It is done through a file (.zip) that contains the folders and/Performed via drag-and-drop or with a ZIP file containing the folders or documents to be posted. In addition, you can use a description filepublished.
Description files can be used in multiple publication. This file has information that will be used in the post and serves to reuse the same information for all documents. Such information may be:•
- File name (required field);
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- Description;
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- Keyword;
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- Additional comments;
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- Author;
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- Version/review description;
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- Expiration date.
For information on how to create and use the description file, see Post directories in multiple post.
When the folder has approvers, only the files posted directly to the folder will be sent for approval. The sub-folders and their files are not sent for approval, following the same concept of a common publication with approvers.
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For large volumes of documents, we recommend the use of Document taxonomy, which can help organize and sort files properly. For more details, see Refer to the Document taxonomy page for more details. |
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Multiple publication without a description file
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01. After clicking on the option Multiple post in the location where it will be created, click on Choose files, located to the left of the window just below the files table.
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To post folders larger than 1 GB, follow the steps provided in this documentation: How do I post directories of over 1 GB via Multiple Posting? |
Go to the location where the folder will be created.
02. Select New and then Multiple publication.
03. In the next window, select Choose files, on the left side of the window, right below the file table.
0402. Find and select the file compressed in ZIP format that contains the folders or documents to be posted.
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The compressed file must contain fewer than 600 files or the documents will not be uploaded. It must also comply with the size limit set in the “Maximum web upload size” field of the Parameters resource in the Control Panel. |
05. Click the Unzip 03. Click on the icon displayed next to the name of the file that was selected to display its contents.
04.06 In the Main column, select which files should be considered in the post.
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At least one file needs to be selected as the main file. |
05. In the Description file column, select the description file for the post.
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The description file is used when multiple documents are being posted, and each file has specific properties. Its use is not required. |
0607. Define other requested information.
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Post directories. Clear upload directory when postingpublishing |
0710. Click on Next.
0809. Link the information defined in the description file to the information requested when posting documents Enter information for all documents to be published.
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This step is only necessary if a description file is used. If it is not used, this window is not displayed. |
Most of the information requested in this tab is common in all documents, so it can be checked in the Document properties documentation. |
10. 09. Click on Next.10. Enter
11. Define the security criteria for the documents being posted.
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For more information about the procedure, see Define security criteria for folder or for document. |
12. Click on Save the other information requested.
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After saving, the directory structure will be published on the platform. |
Multiple publication with a description file
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To perform this action, a description file must be created with DAT extension. Refer to Create description file to learn more about how to create description files.
01. Go to the location where the folder will be created.
02. Select New and then Multiple publication.
03. In the next window, select Choose files, on the left side of the window, right below the file table.
04. Find and select the file compressed in ZIP format that contains the folders or documents to be posted.
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The compressed file must contain fewer than 600 files or the documents will not be uploaded. It must also comply with the size limit set in the “Maximum web upload size” field of the Parameters resource in the Control Panel. |
05. Click the Unzip icon displayed next to the name of the file that was selected to display its contents.
06 In the Main column, select which files should be considered in the post.
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At least one file needs to be selected as the main file. |
07. In the Description file column, select the description file for the post. Step-by-step instructions
08. Define other requested information.
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Post directories If a description file is not being used, you can define all the detailed information below, and they will be valid for all documents being posted. If a description file is being used, you can only define the information that was not defined in this file. And this information – which will be defined in this step, since they are not in the description file – will also be valid for all documents being posted. Comment Tags Version/review description Version/review Create compulsory version/review Document expires?Clear upload directory when publishing Expiration notification period Valid from Valid until Document type Subject Icon type Author Language Notify? Allows download and printing? Update properties of a controlled copy? Use internal viewer? |
11. Click on Next.
12. Define the criteria for the documents being posted.
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For more information about the procedure, see Define security criteria for folder or document. |
13. Click on Save.
files located in the upload directory will be deleted once the multiple post is complete. |
09. Click Next.
10. Link the information defined in the description file to the information requested when posting documents. See image
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In addition to the types of information available, you can also use the Ignore option to keep the information in the column from being added to the respective document. |
11. Click on Next.
12. Enter the other information requested.
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If a description file is used, only the information not defined in the file can be configured. Such information will be valid for all documents to be published. Refer to the documentation Document properties for field details. |
13. Click on Next.
14. Define the security criteria for the documents being posted.
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For more information about the procedure, see Define security criteria for folder or for document. |
15. Click on Save.
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After saving, the directory structure will be published on the platform. |
Create description file
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The description file is used when multiple documents are being posted, and each file has specific properties. This file must be created in a text editor of your choice and saved using the DAT extension (for example, description.dat). See image
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Please note:
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This documentation is valid as of the Lake (1.67.4 0) update. If you use a previous update, it may contain information different from what you see on your platform. |