Inherited properties
When checked, the option found in this column determines that the corresponding field is a property inherited from the parent folder, i.e., it will not be enabled for editing. The option found in this column is not enabled when the folder is created in the root folder, since the root will be the parent folder that will determine the properties for the sub-folders below it. If the folder is a sub-folder of an existing folder in the root, this option is checked by default and the properties inherited from the parent folder, and you can change them if you wish.
Document type
Type of document to which the folder belongs.
Subject
Subject to which the folder belongs. For more information, see Subject.
Notify?
When checked, this option determines that a notification will be sent by e-mail when documents are posted within that folder for users that have the folder subject as a subject of interest.
Create unmodifiable version/review
When checked, this option determines that you can only make changes to the folder by creating a new version or review of it, because the current version is unmodifiable.
Version/review
Version control method applied to the folder. The available options are:
- New review: when selected, this option determines that all changes made will result in a new reviewed version of the current folder. It is normally used when the folder has a slight change.
- New version: when selected, this option determines that all changes made will result in a new folder version. It is normally used when the folder has had major changes.
- Maintain version: when selected, this option determines that the current folder version will be maintained. It is used when the current folder is no longer valid and it is necessary to replace the current version with a new updated one. If the folder needs approval, its previous content continues to be displayed until the changes are approved.
Allows download and printing?
When checked, this option determines that the folder allows its content to be downloaded and printed by users who have permission to do so, i.e., the Download and printing option under the folder's Security tab is checked for the user or a group to which the user belongs.
Update properties of a controlled copy?
When checked, this option determines that the properties required for printing a controlled copy will be updated. The controlled copy printing feature allows you to determine the target area for the copy being printed, and also allows the automatic issuance of the delivery protocol, preventing the content of controlled documents from unauthorized changes or copies.
Use internal viewer?
When checked, this option determines that the documents will be displayed in the platform's internal viewer. Documents are displayed in the internal viewer by default.