Allow individual to write-off payable documents individually.

On screen, the bills entered in Accounts Payable display a colored ball on the left side of the Payable Write-off window.

The green color indicates the document has not been written-off,

The red color indicates the document has been written-off, and

The blue color indicates the document has been partially written-off.

By writing off the document we can set the reason by previous registering of the Write-off Reason Table, available in the option Miscellaneous. Besides identifying the bills, this allows a reason for posting to move/to not move bank balance, generate commissions and even generate checks. This control is accomplished through the fields Bank Movement, Commission and Check.

The following posting types do not move bank balance:

• BA - Automatic Write-off without Bordereau
• JR - Interest
• MT - Fine
• DC - Discount
• CM - Monetary Indexation
• D2 - Discount of Bill Discounted
• J2 - Interest of Bill Discounted
• M2 - Fine of Bill Discounted
• V2 - Net Amount of Bill Discounted
• TL - Amount posted with tolerance
• CP - Writing-off through Offset
• C2 - Adjustment of Bill Discounted

There are five standard writing-off reasons of bills payable:

• Regular (NOR)

Related to bills of ordinary collections. Updates bank movement automatically if a check has been generated for the bill.

• Return (DEV)

Used in collections regarding returns. It does not automatically update bank transaction.

• Delivery in accord and satisfaction (DAC)

When something has been given as a payment for another. It does not automatically update bank transaction.

• Vendor (VEND)

Payment of bill through bank loan. The bank becomes the beneficiary, however, the company must have a bank contract registered to enable this loan. Automatically updates bank movements.

• Debit Current Account

Automatically debits bank transaction without needing to generate a check on the bill.

Parameters

The following parameters must be observed to control postings payable:

• MV_TOLERPG - Indicates minimum tolerance amount for collection of bills.
• MV_TOLER - Indicates the tolerance of days in arrears for collection.
• MV_DATAFIN - Financial closing date. The system does not allow write-off date lower than this parameter.
• MV_CARTEIR - The codes of the banks operating in the portfolio must be entered.
• MV_CALCCM - Indicates if there will be calculation of monetary indexation.
• MV_CTBAIXA - Defines if entering of accounts payable will be during posting (B), check (C) or both (A).
• MV_CTLIPAG - Defines if payment release control will be used.
• MV_TIPOCM - Defines the calculation method for monetary indexation: whether by original amount (O) or by total balance (T).
• MV_CXFIN - Indicates the code of the bank, branch and account of internal cashier (separated by / (slash).
• MV_ATVCIMP - Used to meet the requirements of Normative Instruction 381 (MP 135), when tax bills (IRRF, PIS, COFINS and CSLL) mature. For more details on configuring it, see Updating Tax Due Dates.
• MV_AG10925 - Enter if group taxes Pis / Cofins/ CLSS to a document only in case the three taxes takes place in the same document. 1= Group and 2= Do not Group.
• MV_MOEDBCO - Defines if documents can be written off in a foreign bank, even if the document has a different currency.

If the Schedule routine and the EAI Adapter are configured, integration between TIN (TOTVS Real State Enterprising) and Protheus is possible for sending and receiving XML files according to the XSD ratified by TOTVS®. 

Following are the types of bill postings:

• Manual Write-off

Manual write-off consists of individually entering the features related to the payment of a bill.

• Write-off by Lot

 This option is used when several bills with similar characteristics are written-off at one stroke.

See Also

The following reports to query write-off payable performed:

• Write-off List Report
• Write-off by Lot Report