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Program Overview

Use this program to type and update documents (invoices or remittances) of goods and apportionments.


Purpose of the Screen:

In this function, you can enter documents related to the inflow of purchased goods, inflow for processing of materials and inflow for transfer between sites. 

 

Informações
titleInformation

This function's description considers the term "document" as an invoice or remittance.


Other Actions/Related Features:

Action:

Description:

Update Document

When activated, this button automatically updates invoices in modules Stock, Purchases, Tax Liabilities, Accounts Payable, Investments, Production, Freight Control, Quality Control, Contracts and Accounts Receivable, whenever a return from a client is at issue.

Trade Notes Import

Press this button to display screen IM3001A, through which you can access data from trade notes of materials and import expenses.

Location Data

Image Added

This button is only enabled when the country at issue is Argentina, providing access to specific location data, for the document, through screen ARG0033.

Generate Withholding Statement

Image Added

This button is only enabled for the country Ecuador. It lets you generate a statement of withholdings for invoices linked to a withholding tax, through screen ECU0118.

Taxes Total

Image AddedImage AddedImage AddedImage AddedImage AddedImage Added

Press this button to display screen RE3001L, through which you can view the total by tax before confirming the document.

AddPress this button to display the screen "Add Item to Document" (RE3001B), through which you can add items to the document.

Edit

Press this button to display the screen "Add Item to Document" (RE3001B), through which you can perform maintenance of the item selected.
DeletePress this button to delete the item selected in the document.

RMA

Press this button to display screen RE3001E, through which you can relate RMA items to the document. You should only enable this button if the document is linked to an RMA number.
RMA ItemPress this button to display screen RE3001F, through which you can check RMA item details.
CountPress this button to display the screen "Typed Input of Count" (RE3001J), through which you can enter the quantity received and crosscheck it with the quantity entered in the remittance.
Business UnitPress this button to enter the apportionment percentages of the business unit. It displays the screen "Business Unit by Item" (CD9765). This button is only enabled and displayed when the use of business units is selected in material parameter settings.

Generate

Press this button to automatically generate items through the original document related to the transaction.

Nota
titleNote

This button is enabled when the nature of the operation entered for the document is of return from processing.

Structure

Press this button to automatically generate document items. The performance of this generation is based on the production order entered and on the item structure registered in engineering. Refer to screen CD4332 for additional information.

Nota
titleNote

This field is enabled when the nature of the operation entered for the document is of remittance for processing or return from processing. 


Document Header Information - RE3001A

Purpose of the Screen:

In this function you can enter the header data of the receipt document, such as: supplier, nature of operation, document number, whether it is a remittance or an invoice, etc.


Other Actions/Related Features:

Action:

Description:

Location Data

Image Added

Press this button to access specific data of location Paraguay, through screen PRY0005.


Add Document Screen - Document Folder I

Field:

Description:

Issuer

Enter the code of supplier the document of whom you want to enter.


Nota
titleNote

 

Image AddedImage AddedImage AddedImage AddedImage AddedImage Added

In the case of a temporary supplier set in function Suppliers Maintenance (CD0401), parameter Extra Supplier, parameter Billing Invoice of folder Document II is automatically selected and remains disabled.

You can also select button OK to display the window CD0300 - Extra Supplier Data Maintenance to enter temporary supplier data. This procedure only applies to the international product.

Operation Nat

Enter the code of the operation nature of the document to be implemented.

Series

Issue Pt (Arg)

Enter the series of document to be implemented.

Nota
titleNota:

For Argentina, enter the Issue Point of document in this field.

Stamp

Image Added

View the Stamp number of Paraguayan law for the document.

Nota
titleNote

The Stamp number is fetched from program PY2004, in accordance with the entered issuer, site of invoice, point of sale, document number, and issue date.

Due Date

Image Added

View the due date of the Stamp.

Document


Enter the number of document to be implemented.

Nota
titleNote

Image Added

Three separate fields are displayed. In the first one, enter the site of the Invoice, enter the Point of Sale in the second and, in the third, the Document Number.

Certif Type

Image Added

Select the certificate type. Options available:

  • Invoice
  • Debit Note
  • Credit Note
  • Dispatch
  • Self-invoice
  • Sales Slip
  • Air Ticket
  • Foreign Invoice
  • Absorbed Withholding
  • Export Invoice
  • Electronic Air Ticket
  • Public Deed
  • Others
Document Type

Image Added

Select the document type. Options available:

  • Remittance Form
  • Expenses Refund
  • Settlement of Purchases
  • Debit Note
  • Credit Note
  • Invoice
  • Sales Invoice
  • Certificate Issued Abroad
  • Administrative Documents Issued by the State
  • Tickets/Vouchers Issued by Cash Register
  • Tickets Issued by Airline
  • Payment of installments or apportions
  • Electronic Purchases Settlement
Document KindDisplay code of document class, as set in parameters of function Transaction Type Maintenance (CD0609).
Transaction with

Select one of the options to define whether the business transaction is with a Customer or a Supplier.

Nota
titleNote

This field is enabled only when the issuer is identified as Both (registered as Customer and Supplier).

Note Code

Select one of the options to define the origin of remittance. Options available:

  • Industry
  • Business
  • Customer Return
  • Services


Nota
titleNote

This information is documentational only, not interfering in document parameter settings.

SRI Authorization

Image Added

Enter SRI Authorization.

Authorization Date

Image Added

Enter the date of SRI authorization.

SiteEnter the code of the site of document inflow.
Origin SiteEnter the code of the origin site when a transfer between sites is at issue.
Transaction Date

Enter the date of the transaction considered for receipt.

Nota
titleNote

This field displays the current date as default, though you may change it.

Issue Date

Enter the issue date considered for the document.

Nota
titleNote

This field displays the current date as default, though you may change it. 

Refunded Debit Note

Image Added

Select this when a refunded debit note is at issue.

Nota
titleNote

This field is enabled if the document type is Debit Note.

Complementary Nature

Select the code of Operation Nature of Document of submission for processing/consignation, which originated the current Document.

Nota
titleNote

This field is enabled when the nature of the operation indicates operation with third parties. 

RMA No.Select RMA number to be related to the document.


Add Document Screen - Document Folder II

Field:

Description:

State

Display the acronym of the state of supplier of goods of incoming document.

Suspense Account

Enter the suspense account code. The account set in parameters of the function Stock Site Maintenance (CD0611) is displayed, in accordance with the type of transaction made by the operation nature.

Examples:

When the operation nature indicates:

  • Transfer between Sites, the suspense account of transfer is displayed.
  • Remittance for Processing, the suspense account of processing inflow is displayed.
  • Return from Processing, the suspense account of processing outflow is displayed.
  • Remittance for Consignation, the suspense account of consignation inflow is displayed.
  • Purchase, the suspense account of supplier is displayed.
Suspense SubaccountEnter the code of suspense subaccount of document. The subaccount of the account entered in previous field is displayed. You only need to fill this out when the account requires a subaccount. Otherwise, this field is disabled.
Transport Mode

Select one of the options to define the mode of transportation of the goods. Options available:

  • Roadway
  • Airway
  • Maritime
  • Railway
  • Road and Railway
  • Road and Riverine
  • Road and Airway
  • Others
UUID

Image Added

Enter the UUID (Universal Single Identifier) number found in the supplier invoice.

Nota
titleNote

The button found next to this field lets you select an XML file to automatically fill out the UUID, without having to fill out the 36 characters manually.

Billing Invoice

When selected, this indicates the document entered is an invoice. When deselected, this indicates the document is a remittance.

Nota
titleNote

The documents process for temporary supplier requires the simultaneous entry of the invoice; that is, material inflow documents are only accepted along with their respective invoices. Therefore, when using this process, this field must be selected.

CurrencyEnter the currency code of document.
Day Quotation

Enter the value of currency quotation, used for conversion of purchases into foreign currency.

Exchange Variation Quotation

Displays the value of the exchange rate variation quotation.


Nota
titleNote:
This field is only displayed if parameter Generate Import Exchange Variation in Stock is active in the program Receipt Parameters Maintenance (RE0103) and the document is an import nationalization invoice.
ME Freight Val

Enter the freight value, expense found in document.

ME Insurance ValEnter the insurance value, expense found in document.
ME Package ValEnter the package value, expense found in document.
ME Others ValEnter the value of other expenses found in document.
ME Expense ValEnter the total value of expenses found in document.
ME Market ValDisplay the total value of goods entered for the document.
Discount/Surcharge

Image Added

Indicate whether the value entered is a discount or surcharge. This information is used only to calculate the invoice total and also to generate trade notes.

Discount/Surcharge Value

Image Added

Enter the discount or surcharge value to be applied to the total document value and also to trade notes.


Add Document Screen - Note Folder

Purpose of the Screen:

To display and allow changes to document note.


Main Fields and Parameters:

Field:

Description:

Note

Add notes pertaining the document, if needed.


Add Document Screen - RGA Folder

Purpose of the Screen:

Folder RGA is not enabled when you access screen Add Document through function Documents Maintenance (RE3001). This folder is enabled when access is through function Outgoing Documents Maintenance (RE4001).


Add Document Screen - Import Folder

Purpose of the Screen:

Folder Import is enabled when module Import is deployed in the system or function "controla-aduana-internac" is active. However, fields Shipment Site, Shipment and Import Declaration are not enabled at any time, because they are only for querying the import document that originated the receipt.


Main Fields and Parameters:

Field:

Description:

Shipment

Display the shipment code related to the import process.

Site

Display the code and description of site that generated the shipment.

Import Declaration

Display the import declaration code for which the incoming document is being generated.

Customs Imp Statmt / Requests Imp Statmt

Enter the code of customs import statement.

Nota
titleNote
This field is visible when function "controla-aduana-internac" is active.

Declaration Date

Enter declaration date.

Nota
titleNote
This field is visible when function "controla-aduana-internac" is active.

Customs Code

Enter customs code.

Nota
titleNote
Image Added
When you do not fill out this field, the system suggests positions 3 to 5 of field import declaration.
Nota
titleNote
This field is visible when function "controla-aduana-internac" is active.

Agent

Image Added

Enter agent code.

Nota
titleNote
This field is visible when function "controla-aduana-internac" is active.


Temporary Supplier Screen - Supplier Data Folder

Purpose of the Screen:

When you press button OK on screen Add Document, screen Temporary Supplier is displayed when the transaction is made with a Temporary Supplier (Extra Supplier).
Enter the data pertaining the temporary supplier.

           

Main Fields and Parameters:

Field:

Description:

Order

Select the purchase order containing the Temporary Supplier data.

The order selected must belong to the same document issuer.

After clicking Confirm, this field displays the order data to be used as default for the Temporary Supplier.

Company Name

Enter the name of temporary supplier.

EIN

Enter the EIN number of temporary supplier.

Address

Enter the address of temporary supplier.

Full Address

Enter the full address of temporary supplier.

District

Enter the district of temporary supplier.

City

Enter the city of temporary supplier.

State

Enter the state of temporary supplier.

Country

Enter the country of temporary supplier.

Postal Code

Enter the postal code of temporary supplier.

Contact

Enter the person of contact with temporary supplier.

Phone

Enter the phone number of temporary supplier.

E-mail

Enter the e-mail of person of contact with temporary supplier.

Note

Note Folder.
Enter notes pertaining the temporary supplier, if needed.


Debit or Credit Note Generation Screen - RE3905

Purpose of the Screen:

The program Documents Maintenance (RE3001) lets you generate debit note (return) for financial adjustment. This note does not update quantity in stock and necessarily requests the invoice of origin to apportion the value by the items.

The screen Debit or Credit Note Generation (RE3905) is displayed upon clicking button OK on screen Add Document, when the document generated has an operation nature that has parameter "Generate Debit Note" selected for you to enter the document of debit origin, attaching them.

The user must enter the total value of Debit document, then the system apportions this value for all main document items.

When you update the document, a bill related to the original bill is generated in module Financials.

The user may still enter which taxes will be levied on the Credit or Debit document, and the tax value will be calculated on the total value entered by the user in program re3001a.

When a document is entered, the system automatically displays the taxes of the document attached.

If the document has any type of withholding, you must generate it manually. 

You must update the current document in stock to be able to attach it to a debit or credit note.


Main Fields and Parameters:

Field:

Description:

Issuer

Enter the issuer code of document that generated the debit - origin document.

Abbrev Name

Enter the abbreviated name of issuer of document that generated the debit - origin document.

Document

Enter the number of document that generated the debit - origin document.

Oper Nature

Enter the operation nature of document that generated the debit - origin document.

Series

Enter the series of document that generated the debit - origin document.

Total V. w/ IVA

Image Added

Display the total value of document plus IVA.

Exempt Total V.

Image Added

Enter the total exempt value of document.

Recorded V.

Image Added

Enter the recorded value of document.

V. Not Recorded

Image Added

Enter the value not recorded of document.

Exempt V.

Image Added

Enter the exempt value of document.

Tax Type

Image Added

Enter the tax type for the entered withholding tax. Options available: IVA, Income Tax, others.


Document Item Add Screen - Purchases Folder

Purpose of the Screen:

When you press the button Add on screen Document Maintenance - Items Folder, the following screen is displayed for you to add document items.

Informações
titleInformation
The Purchase Order information is needed to assume quotation values to generate the preview in module Accounts Payable.
Informações
titleImportant

For remittance invoices of future delivery, the purchase order of the invoice is assumed. The user cannot edit this order; however, if the order is not entered in the invoice, it can be entered in the remittance. Items are automatically generated for the remittance, based on the invoice entered, and cannot be added manually. The folder related to the added material will not be enabled for this invoice type.


Other Actions/Related Features:

Action:

Description:

Expenses

This button, displayed between buttons Save and Cancel, is displayed only when Purchase Parameters are set for the system to control Expenses. It is only enabled when an order and a purchase order are entered for the document item.

Upon pressing the button, the expenses found in the order/purchase order of the item are generated for the document item, and folder Expenses is enabled for adding or deleting expenses from the document item.


Main Fields and Parameters:

Field:

Description:

Seq

Enter the sequence number to be considered for the item in document.

Item

Enter the item code to be considered for the document sequence.

Supplier Item

Display the item code for the supplier of document goods.

Reference

Enter the item reference, when the item is controlled by reference in stock.

Order

Enter the number of item purchase order.

Purchase Order

Select the number of item purchase order.

Event

Display the event sequence in which the aforementioned purchase order is listed (if an event for the order exists).

It is denominated "Event", a tool to control and monitor purchase processes in which an order/purchase order may be found.

Aims to grant purchaser viewing conditions and control the progress of a given order or purchase order (see function CC0109 Events Maintenance).

Installment

Display the installment number of the purchase order being received, which you may edit.

FIFO Purchase Order

When selected, this indicates the document item quantities are allocated to purchase order installments of the supplier, from the oldest to the most recent, until completing the quantity received.

Example:
Quantity received: 1,000 pcs – transaction date 06/20

Order 1,200 – Installment 01 – Qty 500 pcs – inflow date 06/10

Order 1,600 – Installment 01 – Qty 300 pcs – inflow date 06/15

Order 1,600 – Installment 02 – Qty 300 pcs – inflow date 06/20

In this example, the system allocates the total quantity of installment 01 of order 1,200 and of installment 01 of order 1,600. To completing the quantity received, the quantity of 200 pcs of installment 02 of order 1,600 is partially allocated.


Nota
titleNote

To classify orders in the FIFO process, the user parameters are taken into account, if the FIFO method is considered for the purchase order of the document item.

See function Receipt User Parameters Maintenance (RE0101).

Close Schedule

When selected, it indicates the purchase order installment will be closed when the document is updated.

Update reversal

When selected, it indicates the stock update occurs during the document update.

Service item

Image Added

When selected, it indicates the item is of service.

Nota
titleNote
This is automatically selected if a service order is entered.

Ledger Account

Enter the ledger account number for item transfer in stock. This account is required for items that have control type: physical, consigned or direct debit. For total control items, this is only needed if the item must be appropriated directly to a specific account, not to stock.

Cost Center

Enter the cost center related to the ledger account, when the account uses cost center.

Production Order

Enter the production order number to be considered for the item, when the purchase is directed to a specific production order.

Parent Item

Display the code of the parent item of production order.

Script

Display the number of manufacturing script of production order item.

Operation

Display the operation number of production order item.

Tag Quantity

Enter the quantity of tags to be printed with barcodes for the item being received.

This field is only enabled if the item is registered in module Data Collection.

Concession Act No.

Display the number of concession act entered in shipping order, which you may change when the document's operation nature is of drawback type.


Nota
titleNote

This field is only displayed if module Drawback is deployed.

Image AddedYou cannot edit this information when the document type is "Drawback Transfer".

Supporting Tax Documentation

Enter the number of Supporting Tax Documentation.

Nota
titleNote
Image Added The initial suggested value is set in parameters of program Receipt Items Maintenance (html.mre.receivingitem) for the item.

Withh Code

Image Added

Enter withholding code.

Nota
titleNote
It is required only when no withholding tax is entered.


Document Item Add Screen - Values Folder

Field:

Description:

Refund

Image Added

When selected, it indicates this is a refund item.

Nota
titleNote
This is only displayed if the document is of type Electronic Purchase Settlement and only enabled if it is a direct debit item and there is no other item in which this parameter is selected.  If there is an attached refund document, you cannot deselect the field. If selected, all fields of tab Values become disabled, with quantity one and values set to zero.

Day Quotation

Display the quotation value of local currency, used for conversion of purchases into foreign currency.

Issuing Qty

Enter the quantity received of item in supplier measurement unit.

This quantity is obtained from the purchase order, when entered. You may change this quantity. When changed, the quantity is matched against the percentage and/or limit of variation allowed for the item. The percentage and variation limit parameters allowed for the item are set through function Item x Receipt Site Maintenance (RE0115) and function Receipt Items Maintenance (RE0106).

Further details are available in the concept Variation of Quantity and Value in Receipt.

Our Qty

Display the item quantity converted to our measurement unit.

IVA Included

Image Added

Enter whether the price of the item includes IVA or not.

If you enter an order or purchase order the quotation of which indicates the IVA is included, this information is replicated in this field and the quotation value is copied to field "Unit Price with IVA". If the quotation does not include IVA, fields "IVA Included" AND "Unit Price with IVA" are deselected and disabled.

When the order and purchase order are not entered, field "IVA Included" is enabled.

Exempt Unit Price

Image Added

Enter the exempt unit price of the goods. This field is only enabled when field "IVA Included" is selected. The "Unit Price" is calculated by adding the exempt value to the value calculated in field "Unit Price with IVA".

Unit Price with IVA

Image Added

Enter the unit price of goods with IVA included. This field is only enabled when field "IVA Included" is selected. The "Unit Price" is calculated by deducting the tax value in accordance with the tax entered for the item in function Materials Item.

Saved Unit Price

Image Added

Enter the saved unit price of the goods. This value composes the total price of the item. 

Unit Price Not Saved

Image Added

Enter the unit price not saved of the goods. This value composes the total price of the item.

Exempt Unit Price

Image Added

Enter the exempt unit price of the goods. This value composes the total price of the item. 

Unit Price

Image AddedImage AddedImage AddedImage AddedImage Added

Display the unit price of document item.

This value is obtained from the purchase order, if entered, and you may change it.

Total Price

Display the total value of document item, item quantity x unit price.

You may change this value. When changed, it is matched against the variation limit allowed for the item. The variation limit parameters allowed for the item is set through function Item x Receipt Site Maintenance (RE0115) and function Receipt Items Maintenance (RE0106).

Further details are available in the concept Variation of Quantity and Value in Receipt.

Discount

Enter the total discount value for the document item.

Net Weight

Enter the net weight of the item. The weight of the item registered in function Receipt Items Maintenance (RE0106) is set as default, in accordance with the received quantity of the item.

Expenses

Enter the expenses value for the document item.

Freight

Enter the freight value for the document item.



Document Item Add Screen - Taxes Folder

Purpose of the Screen:

When you activate the folder Taxes on screen Add/Edit Document Item, a screen with the taxes related to the item is displayed, allowing some actions as shown below:


Other Actions/Related Features:

Action:

Description:

Add

Press this button to display the screen "Add/Edit Remittance Tax" (RE3001B1), through which you can add taxes to the document.

Edit

Press this button to display the screen "Add/Edit Remittance Tax" (RE3001B1), through which you can perform maintenance of the tax selected.

Delete

Press this button to delete the tax selected.

Informações
titleImportant
  • You can only associate one tax of type "Added Value" to the document item.
  • There must necessarily be a tax of type "Added Value" when a tax of type "Withholding" exists and the calculation base of said tax is "Regular IVA".
  • You cannot enter taxes for remittance items related to invoices, because they were already entered when the invoices were generated.


Add/Edit Remittance Tax Screen

Purpose of the Screen:

This screen is displayed when you press the buttons Add or Edit, located on screen Add Document Item - Taxes Folder. On this screen, you can add and edit taxes related to the item.


Main Fields and Parameters:

Field:

Description:

Tax Code

Enter the tax code of item.
When the operation nature selected on screen Add Document - Document Folder I (RE3001A) has field "Taxation Type" set to Taxed, the system displays the code set in function Receipt Items Maintenance (RE0106) as default. Otherwise, the item tax code is not suggested.

Rate Perc

Enter the tax percentage.

Base value

Image Added

Enter the base value of tax.

Tax Value

Enter the total value of tax. This is automatically calculated in accordance with the percentage entered, though you can change it.

Informações
titleInformation

Image Added

Changes are not allowed.

MN Tax Value

Image Added

Enter the total value of tax in local currency. This is automatically calculated in accordance with the percentage entered, though you can change it.


Add/Edit Document Item Screen - Stock Folder

Purpose of the Screen:

In folder Stock you can enter and query item storage data in Stock Module. To handle the data, the following buttons are available:


Other Actions/Related Features:

Action:

Description:

Add

When activated, the fields on the right hand side of this screen are enabled for you to add the document item at issue to a warehouse/location with its respective quantity in the internal measurement unit.

Edit

When activated, the fields on the right hand side of this screen are enabled for you to edit the document item at issue in a warehouse/location with its respective quantity in the internal measurement unit.

Delete

When activated, this deletes the record of the warehouse selected.


Main Fields and Parameters:

Field:

Description:

Warehouse

Enter the warehouse in which the item will be stored.

When the item is set in its parameters to undergo quality inspection in the site of document, the quality control warehouse of the site is suggested.

Location

Enter the location to be considered for the item in the warehouse.

Batch/Series

Enter the batch or serial number of item, when the item has control by Serial Number, Batch or Reference.

Validity

Enter the validity date of entered batch. This is only requested when a new batch is at issue. Already existing batches consider the validity entered for the batch.

Qty

Enter the item quantity to be added to the stock warehouse. To enter the total, or partial, quantity of the invoice item, dividing the storage in more than one warehouse/location.

Entered Total

Display the total quantity entered for warehouses of item.

Remaining Balance

Display the quantity yet to be entered in stock; that is, the result of the quantity entered in folder Purchases minus the quantity in field Entered Total.


Add/Edit Document Item Screen - FIFO3 Folder

Purpose of the Screen:

In folder FIFO, you can enter the purchase order installments to be serviced by receiving the item selected.

Method FIFO is enabled for receipt, if in function RE0101 Receipt User Parameters Maintenance, field "FIFO in Purchase Orders" is selected for the receiving user, and in this function field FIFO Purchase Order is selected in folder Purchases.


Screen RE3001G - Add/Edit FIFO Purchase Order

Purpose of the Screen:

When you press button Add or Edit on screen Add Document Item - FIFO Folder, you can select/indicate which purchase order is to be allocated for receipt of item.


Main Fields and Parameters:

Field:

Description:

Order

Select the order to be posted, considering the opening date of the oldest order.

Purchase Order

Select the purchase order to be posted, considering the opening date of the oldest purchase order.

Installment

Enter the installment of purchase order to which the item refers.

Bal Qty

Display the installment balance of purchase order item.

Qty

Enter the item quantity of document to be allocated.

Close Installment

When selected, it closes the installment of purchase order, when the document is confirmed.


Document Item Add Screen - Outflow Folder

Purpose of the Screen:

This folder displays the data of the original document that executed the outflow when the current invoice refers to a processing/consignation return (regular or via triangular operation). When the current invoice does not refer to these situations, the fields of this folder do not present data.

In case of Drop Shipment, when the operation nature indicates "triangular operation", the code of issuer to which the goods were forwarded, the invoice serial number and the operation nature are requested for generating pendency in balance controlled by third parties.

For the issuer code of triangular operation delivery, the information already typed into the purchase order is displayed as default. For the document serial number, the information of the purchase order itself is displayed as default. The delivery nature is the complementary nature found in the main operation of the document.


Main Fields and Parameters:

Field:

Description:

Series

Enter the series of document of submission for processing/consignation that originated the current document being added/edited.

Comp Number

Enter the number of document of submission for processing/consignation that originated the current document being added/edited.

Complementary Nature

Select the code of Operation Nature of document of submission for processing/consignation which originated the document currently being added/edited.

Compl Seq

Enter the item sequence of document of submission for processing/consignation that originated the current document being added/edited.

Comp Invoice Date

Field not enabled in this function, only used for invoices of return to customer.

Customer Order

Field not enabled in this function, only used for invoices of return to customer.

Sequence

Field not enabled in this function, only used for invoices of return to customer.

Reopen Customer Order

Field not enabled in this function, only used for invoices of return to customer.

Delivery Entity

Enter the issuer code of delivery, to be considered for generating balance controlled by third parties.
This field is enabled when the nature of the operation entered is for Operation with Third Parties or Drop Shipment.

The data entered on Add Document Screen - Document Folder I is displayed as default; though you may edit the data.

Delivery Invoice

Enter the document number to be considered for generating balance controlled by third parties.

This field is enabled when the nature of the operation entered is for Operation with Third Parties or Drop Shipment.

The data entered on Add Document Screen - Document Folder I is displayed as default. You may edit the data.

Delivery class

Enter the code of complementary operation nature to be considered for generating balance controlled by third parties.

This field is enabled when the nature of the operation entered is for Operation with Third Parties or Drop Shipment.

The operation nature complementary to the operation nature entered on screen Add Document - Document I Folder is displayed and may be edited by the user.

The complementary operation nature is entered for the operation nature through function Operation Nature Maintenance (CD0609).

Delivery series

Enter the code of document series to be considered for generating balance controlled by third parties.

This field is enabled when the nature of the operation entered is for Operation with Third Parties or Drop Shipment.

The data entered on Add Document Screen - Document Folder I are displayed as default and are also editable.

Delivery Sequence

Enter the document item sequence to be considered for generating balance controlled by third parties.

This field is enabled when the nature of the operation entered is for Operation with Third Parties or Drop Shipment.

The sequence of the item selected on screen Document Maintenance - Items Folder is displayed as default and also editable.

Document Item Add Screen - Narrative Folder

Purpose of the Screen:

When you activate folder Narrative on screen Add Document Item, you can enter narratives and notes about the document.

Document Item Add Screen - Expenses Folder

Purpose of the Screen:

To display the expenses of document item.

The receiving user may only change the expense values automatically displayed in the purchase order if its parameter "Consist Unit Price" is selected in function Receipt User Parameters (RE0101)  With this parameter, the user may edit the expense value and the narrative, as well as add new expenses. Otherwise, only button Modify is enabled for editing field Narrative.

Informações
titleInformation
The remittance, with expenses from the quotation already added, generates a payment estimate in Accounts Payable for the remittance supplier, as the supplier of expenses is not yet known at this time.


Main Fields and Parameters:

Field:

Description:

Seq

Display the addition sequence of expense for the item.

Expense

Display the expense code of document item.

Description

Display the description of item expense, obtained from function Expenses Register (CD1070).

Value

Display the expense value of the item for purchase.

When the calculation type of the expense is Percentage, this field displays the value corresponding to the application of the expense percentage to the total value of the item.

The expenses are suggested in the document currency. If the quotation currency differs from the document currency, the values are converted to the document currency. When the transaction is generated, the expense values must be in the local currency.

Perc

Display the expense value to be applied to the item value.

Text

Display the narrative defined for the item expense.

Purchases

Display the total value of the invoice item.

The total value of the invoice item is obtained by multiplying the quantity of items by the unit price.

Expenses

Display the total value of the invoice item plus the value of expenses.

To each addition/editing/deletion of item expenses, this field is recalculated.

Import Expense Data:


Supplier

Display the supplier of import expense.

Type

Display the import expense type (Value entered, Excess Weight Fee, etc.).

Payment Term

Display the payment term entered for the expense.

Origin Currency

Display the currency entered for the expense in shipment.

Origin Value

Display the expense value in currency entered for the expense in shipment.

Gen Trade Note

Enter whether expense parameters are set to generate trade notes.


Add/Edit Item Expenses Screen - RE3001C

Purpose of the Screen:

When you press the buttons Add or Edit in folder Expenses on screen Add Document Item, screen RE3001C is displayed for you to enter expense information.


Main Fields and Parameters:

Field:

Description:

Sequence

Display the addition sequence of expense for the invoice item.

Expense

Select the expense code to be considered in the invoice item. Next to the code, the expense description is displayed.

The expense to be selected must be registered in function Expenses Register (CD1070).

Expense Value

Enter the expense value to be applied to the item.

You may enter this value only when the expense selected is registered with Calculation Type equal to Value in function Expenses Register (CD1070).

Percentage

Enter the expense percentage to be applied to the item.

You may enter this percentage only when the expense selected is registered with Calculation Type equal to Percentage in function Expenses Register (CD1070).

When the expense calculation type is percentage, the values are calculated in accordance with the quantity/value entered in document item.

Narrative

Enter the narrative of item expense.


Import Expense Data Screen - IM3001A

Purpose of the Screen:

When you press button OK on screen Add/Edit Item Expenses (RE3001C), if an Import receipt is at issue, a screen is displayed for you to enter Import expense data.


Main Fields and Parameters:

Field:

Description:

Expense

Display the expense code.

Supplier

Enter the expense supplier code.

Payment Term

Enter the expense payment term.

Expense Currency

Enter the expense currency.

Expense Value

Enter the expense value.

Document Currency

Display the document currency.

Document Currency Expense Value

Display the expense value in document currency.

RMA Items Attachment Screen - RE3001E

Purpose of the Screen:

When you press button RMA in tab Items of screen Documents Maintenance (RE3001), a screen is displayed for you to attach items received in accordance with the RMA.

The Origin browser displays only the items with balance receivable, the receipt of which is indicated as Physical in the RMA document.

The Destination browser displays the items already attached to the document and those added recently, as well as their quantity received in customer return.

Button Edit allows changing the quantity receivable of the item.


RMA Item Detail Screen - RE3001F

Purpose of the Screen:

When you press button RMA Item in tab Items of screen Documents Maintenance (RE3001), a screen is displayed with detailed data on the item selected. The information registered is displayed for the item in RMA.


Main Fields and Parameters:

Field:

Description:

Site

Display the number of RMA site.

RMA No.

Display the RMA number.

Sequence No.

Display the sequence number of RMA item.

Item

Display the code of item entered for RMA, along with its measurement unit.

Reference

Display the item reference entered for the RMA, when item is controlled by reference.

Qty receivable

Display the quantity receivable of RMA item.

Disposition

Display the description of provision entered for RMA.

Evaluation

Display the description of evaluation entered for RMA.

Problem

Display the description of problem entered for RMA.


Typed Input of Count Screen - Count Folder

Purpose of the Screen:

Press the button Count to display this screen, found on screen Document Items - Items Folder. On this screen you can enter the actual quantity of the product delivered.

If the quantity counted differs from the item quantity entered, a screen is enabled with data on stock updates, providing the user must necessarily enter the quantity counted as the stock quantities total. If the quantity counted differs from the item quantity and there are apportionment transactions by purchase order, a screen is displayed with purchase orders of the invoice item and their respective quantities, which the user may edit. The sum of these purchase order transactions must be equal to or lower than the quantity counted.


Main Fields and Parameters:

Field:

Description:

Seq

Display the sequence of the item selected in the document.

Item

Display the code and description of item selected for entering the quantities counted.

Counted Quantity

Enter the counted quantity of item being received.

Unit

Display the internal measurement unit of the item being counted.


Typed Input of Count Screen - Stock

Purpose of the Screen:

This screen is displayed when you activate the folder Stock, on screen Typed Input of Count. On this screen you can enter the actual quantity of the product delivered. It works the same way as the previously explained Document Item Add Screen - Stock Folder.


Typed Input of Count Screen - FIFO OC

Purpose of the Screen:

When you activate folder FIFO OC on screen Typed Input of Count, you can enter the installment of the purchase order to which the item receipt must be allocated. This screen works the same way as the previously explained Document Item Add/Edit Screen - FIFO Folder.


Item Expenses Maintenance Screen (Apportionment) - RE3001K

Purpose of the Screen:

You can access this screen by pressing the button Exp Apport of tab Item on screen Document Maintenance. Before running the program, the button automatically calculates the proportional value of freight and of total expenses of the invoice, in accordance with the entered value of the item in the invoice, and then executes the screen Item Expenses Maintenance - RE3001K for the user to check the apportionment and make occasional changes to freight and item expense values.

Important: the apportionment of expenses is performed only when parameter "Consider Expenses as Item Cost" is selected in Receipt Parameters (RE0103), when parameter "Consider Expenses" is deselected or when it is selected but lacks information on the order and purchase order for the invoice item.

This checking is needed because once the handling of expenses for Purchases exists, these expenses are entered in the quotation and automatically considered for the invoice item, composing its cost.


Business Unit by Document Item Screen - CD9765

Purpose of the Screen:

You can access this screen by pressing the button Bus Unit of tab Item on screen Document Maintenance. The button is only enabled when Material Parameters (CD1001) indicates that a business unit is used.

Through this screen, you can enter the apportionment of the item for various business units.

When a purchase order is entered, the head office of the Business Unit of the purchase order is assumed. If the purchase order lacks a head office, the business unit entered directly for the order is assumed.

When no purchase order is entered, the business unit of the item x site register is assumed.


Main Fields and Parameters:

Field:

Description:

Bus Unit

Select the code of business unit to be considered for the document.

Bus Unit %

Enter the percentage to be considered for the business unit entered.

CD4328 - Generate Return Items Processing/Return

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Purpose of the Screen:

To generate invoice items based on the shipment invoice for processing or sales invoice issued in module 'Billing', the items of which are returning or being returned.


Other Actions/Related Features:

Action:

Description:

Move all items (right)

When activated, it moves all remittance table items (left) to the return table (right).

Move selected item (right).

When activated, it moves the item selected on remittance table (left) to the return table (right).

Move selected item (left).

When activated, it moves the item selected on return table (right) to the remittance table (left).

Move all items (left)

When activated, it moves all return table items (right) to the remittance table (left).

Edit

When activated, it presents the screen 'CD4328A', in which you can edit the quantity and production order of an item selected in one of the tables.


Main Fields and Parameters:

Field:

Description:

Document

Display the code of remittance document selected.

Series

Display the series of remittance document selected.

Operation Type

Display the operation type of remittance document.

Items Table (right)

Display the items of remittance document.

Items Table (left)

Display the items of return document.

Proportion

Enter the item percentage to be added to return document.

Nota
titleNote
The transfer of a quantity of a type of item is made in accordance with the percentage entered in this field. Example: In the transaction of the remittance item of type 'Y', the quantity of which is 10 and the percentage entered is 10%, only 1 is added to the return item.
Informações
titleImportant

To add the return document items, besides moving the items from one table to another, you need to close screen 'CD4328' by pressing the button 'Exit'.

Generate Document Items As Per Item Structure Screen

Purpose of the Screen:

Pressing the button Structure on screen Document Maintenance - Items Folder activates a screen that requests data for generation of receipt document items.


Main Fields and Parameters:

Field:

Description:

Production Order

Enter the production order to be used for generating document items. This information is optional. When entered, the items are generated in accordance with production order reserves.

Parent Item

Enter the parent item to generate items based on the structure or by the item itself.

Quantity

Enter the quantity to be considered for generation of document items.
As default, the balance quantity of the entered production order is displayed. A proportional calculation is made between the entered quantity, the order quantity and the reserve quantity.

In case of calculation by item structure, the quantity is used as base to calculate structure components.

In case of generation by item, this quantity is the document quantity.

Cutoff Date

Enter the cutoff date used for checking the expiration date of structure components of entered parent item.

Generate Items

Enter whether items are generated by Structure or by Item.
This information is valid only when no production order was entered for generation.
If you enter the structure, the component items of the parent item entered in parameter "Parent Item" are generated.

If set to generate by item, the sequence is generated only with the parent item and quantity entered in parameters.


Document Trade Notes Information - Document Maintenance Screen - RE3001

Purpose of the Screen:

This screen is displayed when you activate the folder Trade Notes, on screen Documents Maintenance. On this screen you can generate, add and/or perform maintenance on trade notes of incoming document.

We must highlight that, to determine the base date to calculate the due dates of the invoice's trade notes, the system operates as follows:

  • Enter the base date for trade notes in invoice calculation;
  • Enter the first due date in invoice calculation;
  • Enter the due dates through special payment term;
  • Register payment terms with trade note calculation rules.


Other Actions/Related Features:

Action:

Description:

Add

Activate this to display the screen Add Document Trade Notes (RE1001C), in which you can add trade notes of the incoming document.

Edit

Activate this to display the screen Add Document Trade Notes (RE1001C), in which you can edit trade notes of the incoming document.

Delete

Activate this to delete the trade note selected.

Generation

Activate this to automatically generate trade notes for the invoice based on the total invoice value and due date code.

Generate Tax

Activate this to automatically generate the taxes of the document trade notes, based on the withheld taxes of the supplier and tax configurator taxes.

Taxes

Activate this to display the screen Trade Notes Tax Maintenance (RE1001C1), in which you can enter the taxes of the invoice trade notes.


Add/Edit Document Trade Notes Screen - RE1001C

Purpose of the Screen:

When you press the buttons Add or Edit in folder Trade Notes on screen Document Maintenance, screen RE1001C is displayed for you to enter trade notes' information.


Main Fields and Parameters:

Field:

Description:

Installment

Enter the trade note installment number you want to add.

Trade Note Number

Display the invoice number to adopt as trade note number.

Type

Enter the document kind for the trade note.

Expense type

Enter the expense type code of document trade note.

Issue Date

Enter the trade note issue date. The system suggests the document issue date.

Transaction Date

Enter the trade note transaction date. The system suggests the document transaction date.

Due Date

Enter the trade note due date.

Invoice value

Enter the document trade note value.

Discount Percentage

Enter the discount percentage for trade note.

Discnt

Display the discount value of document trade note.

Due Date with Discnt

Display the due date of trade note with discount.

Tax Withholding Code

Display the code of tax withholding on trade note. Enter the tax on trade note on screen Trade Note Tax.


Add/Edit Document Taxes Screen - RE1001C1

Purpose of the Screen:

When you press the button Taxes in folder Trade Notes on screen Document Maintenance, screen RE1001C1 is displayed for you to enter tax information.


Main Fields and Parameters:

Field:

Description:

Tax Code

Enter the tax code of trade note.

Type

Enter the code of document kind for trade note tax.

Series

Enter the invoice series related to trade note tax.

Tax Doc

Enter the document number and the installment related to trade note tax.

Withh Code

Enter the code of tax withholding, when the tax entered in field "Tax Code" is of Withholding type.


Document Expenses Information - Document Maintenance Screen - RE3001

Purpose of the Screen:

This screen displays the ancillary expenses found in the invoice, such as freight and others, though not the estimation of expenses entered for the document item, in which the expense is not yet invoiced and does not yet appear in the invoice.


Add/Edit Document Expenses Screen - RE3001D

Purpose of the Screen:

When you press the buttons Add or Edit in folder Expenses on screen Document Maintenance, screen RE3001D is displayed for you to enter the expenses' information.

                                                                                                                     

Main Fields and Parameters:

Field:

Description:

Expense Tab


Ancillary Supplier Code

Select the supplier code of ancillary expense of document.

EIN/SSN (Taxpayer)

Display the Identification Code of supplier as taxpayer.

Document Series

Enter the series of ancillary expense document.

Document

Enter the number of ancillary expense document.

Branch

Image Added
Enter the number of branch of entered expense.

Point of Sale

Image Added
Enter the number of point of sale of entered expense.

Stamp

Image Added
Enter the Stamp number of Paraguayan law for the Expenses.

Due Date

Image Added
Enter the date when the aforementioned Stamp is due.

Nature

Select the operation nature of ancillary expense document.

Type

Select the kind of ancillary expense document.

Expense type

Select the expense type code of ancillary expense.

Issue Date

Enter the issue date considered for the document.
This field displays the current date as default, though you may change it.

Due Date

Enter the due date considered for the ancillary expense document

This field displays the current date as default, though you may change it.

Ledger Account

Display the suppliers' suspense account to book the ancillary expense. The suspense account parameters are set by site in function Stock Site Maintenance (CD0611). You can edit this field, if needed.

Cost Center

Display the cost center of suppliers' suspense account, when set in parameters.

Note

Enter notes related to document expense.

Taxes Tab


Currency

Enter the currency code of document tax.

Day Quotation

Display the quotation value of local currency, used for conversion of values from the foreign currency to the local currency.

Foreign Currency Val

Enter the ancillary expense value in document currency.

IVA Included

Image Added
Enter whether the IVA is included in entered tax value or not.

ME IVA Value

Image Added
Enter the tax value with IVA, when parameter "IVA Included" is selected.

Tax code

Enter the tax code to be considered for the ancillary expense document.

Tax percentage

Enter the tax percentage.

Tax Value

Enter the tax value to be considered for the ancillary expense document.

Serv Rate Code

Enter the service tax code. The code in function Items Maintenance for Billing (CD0903) is set as default.
This field is only enabled when the ancillary expense issuer is a natural person.

Service Rate

Enter the service tax percentage.
This field is only enabled when the ancillary expense issuer is a natural person.

ISR value

Display the service tax total value.
This field is only enabled when the ancillary expense issuer is a natural person.


Document Maintenance Screen - Finished Folder - RE3001

Purpose of the Screen:

This screen displays the items and production orders to be serviced by the receipt. Buttons Add and Edit are enabled only when the document is a processing return and modules production and industrial maintenance are disabled.


Add/Edit Finished Document Item Screen

Purpose of the Screen:

When you press the buttons Add or Edit in folder Finished on screen Document Maintenance, screen RE1002 is displayed for you to enter data on the finished item of document.


Main Fields and Parameters:

Field:

Description:

Finished Tab


Item

Display the code of the finished item of production order.

Order

Display the order number of production order.

Production Order

Enter the production order number of finished item of processing return.

Installment

Display the installment number of production order.

Close Installment

When selected, it indicates the production order installment will be closed.

Reference

Display the reference code of finished item, when item control in stock is by reference.

Investment Account

Enter the Investment Account for the entry of item transfer in stock.

Investment Cost Center

Enter the cost center related to Investment Account, when required.

Warehouse

Enter the storage warehouse of finished item.

Location

Enter the location of finished item in stock, when the item does not have an exclusive location.

Batch/Series

Enter the batch or serial number of finished item, when stock control is by serial number, batch or reference.

Lot validity

Enter the validity date of finished item.

Suspense Account

Enter the suspense account of finished item.

Suspense Subaccount

Enter the code of suspense subaccount of finished item, when required.

Values Tab


Unit

Display the item measurement unit. This field is editable.

Qty

Display the quantity of finished item. This field is editable.

Total Price

Display the total value of the processed item.

Note Tab

Enter a note on the finished item.


Document Maintenance Screen - Aggregate Folder - RE3001

Purpose of the Screen:

This screen displays the aggregate items of processing return document. Press button Aggregate to execute the screen Aggregate Material Receipt Maintenance.


Add Aggregate Material Document Screen

Purpose of the Screen:

Pressing button Add New Occurrence on screen Aggregate Material Receipt Maintenance prompts a request to add the document for registering the material and labor aggregate to processing.


Main Fields and Parameters:

Field:

Description:

Series

Enter the document series of aggregate material of processing return.

Document

Display the number of document received for aggregate material of processing return. If you receive another document, enter its number.

Operation Nat

Enter the code of operation nature for the aggregate material document of processing return.

Note

Select an option to define whether the document pertains to: Industry, Commerce or Services.

Ledger Account

Display the suspense account of suppliers for accounting entry of aggregate material in stock. The suspense account parameters are set by site in function Stock Site Maintenance (CD0611).

Cost Center

Display the cost center linked to the suppliers suspense ledger account, if applicable.


Document Maintenance Screen - Refund Folder - RE3001

Image Added

Purpose of the Screen:

This screen displays refund documents. This tab is enabled only when the document pertains to the Refund of Expenses, Purchase Settlement or Electronic Purchase Settlement.

Click Add to open the addition program for Refund Document (ECU0134). Click Edit to open the program for Refund Document Maintenance (ECU0105).


Argentina Location Data Maintenance Screen - ARG0033

Image Added

Purpose of the Screen:

To add data specific to location Argentina, linked to the document.

Complementary Data Folder:

Purpose of the Screen:

Enter document complementary data. This folder is enabled only when the document is an invoice.


Main Fields and Parameters:

Field:

Description:

T/C AFIP

Enter the AFIP certificate number.

CAI

Enter the Printing Authorization Code of document.

Due Date

Enter the CAI due date

Issued by CF

Enter whether the document is issued by Tax Controller.

Customs Code

Enter the Customs code for import documents.

Destination Code

Enter the destination code for import documents.

Dispatch No.

Enter the dispatch number of import document.

Verification Digit

Enter the verification digit of dispatch of import document.

Dispatch Date

Enter the dispatch date of import document.

Import Doc Year

Enter the year of import document.

Import Oper Tp

Enter the import type to which the document refers. Options available: Import from Abroad or Import from Free Trade Zone.


Transport Folder:

Field:

Description:

Carrier

Enter the name of the carrier used for document loading.

Transporter

Enter the name of the person responsible for transporting the document.

CUIT

Enter the Single Tax Identification Key of carrier.

Ship-to Add

Enter document delivery information.

Notes

Enter notes on document transport.


Transport Folder:

Field:

Description:

Carrier

Enter the name of the carrier used for document loading.

Transporter

Enter the name of the person responsible for transporting the document.


Apportionment Folder

Purpose of the Screen:

Document data entry. This folder is enabled only when the document nature is of apportionment type, the taxation type is regular and the parameter is set to issue trade notes or if it is a debit note.

The sum of values: recorded, not recorded and exempt must correspond to the original value of invoice.


Main Fields and Parameters: 

Field:

Description:

Customs amount

Enter the customs value of apportionment document.

Value Recorded

Enter the recorded value of apportionment document.

Value Not Recorded.

Enter the value not recorded of apportionment document.

Exempt value

Enter the exempt value of apportionment document.

TRANSLATED DOCUMENT