At this stage, the documents collected must be entered, such as check, cash, credit card, debit card, etc.
Procedures
Entering the documents collected:
1. Enter the receipt number, issue date and customer code.
The Class field determines which bills can be selected through this receipt. If there is ITF levy, bills with Class with levy can be selected. It is the same rule for Class without ITF levy, which only enables bills with Class without ITF levy to be selected.
The area Currency Grid with currency rates according to the date entered is displayed on the right of the window.
2. Check rates and edit them if necessary.
3. Then, enter the documents collected. You must note the fields Value Type, Currency, and Credit Type, which can be:
- Immediate - Used when the credit is in cash or banker's check.
- Due Date - Used when the credit is in check.
- Credit - Used when the credit is in check, but has not been cleared yet.
- Tax - Used in case of Tax Withholding - for localized countries.
4. Check if the amount collected and the balance are correct in the Currency Grid.
The following information is displayed in the Currency Grid: name of the currencies used, their rates (either automatically retrieved from the Currency Register or manually entered), the total collected in each currency, and the corresponding balance.
Note that the documents collected can be used to write-off bills from other stores or even other customers. Therefore, the customer entered is the holder of the documents collected but not necessarily of the bills written off. |
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