The types of bills identify the amount pertaining to a determined income or expense. The existing types must be defined in table 05 of Configurator module or in the Register of Types of Bills.
Special Types
Interim bills
- This type of bill is used for reserving incomes that will arise, for budgets/cash flow purposes.
- While implementing the bill, the type PR must be specified, or its status must be entered in the field Types of Bills;
- In order to make it effective, the option Replace must be used by entering the code/store of the customer/supplier.
Advances
Identifies a bill whose payment was made in advance, which means, the customer paid the whole or a part of the bill before the invoice was issued. Bank balance is updated online, online, since there is the bank cash inflow/outflow.
At the time of implementing the bill, the type RA or PA must be indicated, or Advance Receipt/Payment must be entered in the option Types of Bills. Then, information relating to the advance (Bank, Branch, Account, Check (only for payments)) must be entered.
To write-off this type of bill, the following options may be used:
- Compensate
When the advance is paid for a bill.
- Write Off
When some amount/balance is returned. In this case, a reverse entry (to the original portfolio) will be generated.
It is possible to control of advance amounts collection of a sale, which may be deducted from future sales, according to Mexico's law (Statute of Income Tax, Art. 29, 29-A and 32, XXVII § 2). To do so, a class record with advance operation enabled must be indicated in the Class field of Material Collections. The advance bill is generated by writing off the Invoice in the Sundry Collections routine, i.e., the Invoice is replaced by the advance collection. The write-off may only be canceled in Cancel Sundry Collections if it has not been reconciled in another invoice. |
Credits Note
Used to indicate the existence of credit/debit notes in Customers or Suppliers. In this case, the bank balance is not updated.
When a Credit Note is implemented, the type must be indicated as NCC or NDF, or must be entered as Credit Note/Debit Note in the option Types of Bills.
To write-off this type of bill, the following options may be used:
- Compensate
When the credit is paid for a bill.
- Write Off
When some amount/balance is returned. In this case, a reverse entry (to the original portfolio) is generated.
Deductions
Used to indicate the existence of amounts to be deducted from the bill. It is always linked to a main bill.
Bond Types
The prefix, number and installment of the main bill must be entered; or, place the cursor on the main bill and enter the type relating to the deduction.
To write-off this type of bill, the option Write Off must be used. The bill is written-off when the main bill is paid up.
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